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Tips for Video Conferencing:

From Acklen Avenue’s “Ultimate Field Guide to Working Remotely”

With over a decade of experience, we feel like we have the work from home life down to a science. Video conferencing is obviously one of the most important tools when it comes to collaborating remotely, but it can be a pain if participants don’t follow even the basic guidelines.

Here are our top 5 tips for better video conferencing taken from our more in-depth article.

To read a more in-depth take on how we work remotely, download our Complete Guide To Working Remotely at the end of this page.

1

Always Have Your Camera On

The lack of face to face communication is one of the biggest challenges of working remotely since we well know how much information facial expressions and body language convey.

So, why would you not have your camera on during a video conference call? Cameras on should be the default unless bandwidth issues makes video streaming impossible.

tip

And don't use "bandwidth issues" as an excuse to have your camera off because you didn't shower today!

No one wants to see how "beautiful" your backyard meditation garden is, Karen!

2

Have a Static Background

While it might be entertaining to have some interesting things going on behind you during a call, not only is it distracting but it can also cause bandwidth issues. When streaming video, the less movement you have, the less bandwidth will be wasted.

This includes a cloudy sky, swaying trees, kids, pets, etc. If your background does not have any movement, the less bandwidth you use.

3

Use an Appropriate Headset

You may be tempted to use your computer audio or those iPhone earbuds, but the advantage of a good headset cannot be understated. Noise cancelling technology for both the headphones, and more importantly, the microphone is key.

Being able to hear each other without the noise around you creeping in goes a long way to making video conference meetings ton better. Additionally, having a mute button on the headset you can reach quickly can save you from some awkward moments!

“Whoever has Miley Cyrus playing in the background, please mute!”

“Click ‘share’ at the bottom left of your screen, Carl! No, your other left!”

4

Know your video conferencing software

No matter what video conferencing software your team uses, ensure that they know how to use it efficiently. Everyone should understand the basics of how to mute themselves, share their screen, and toggle their camera.

A few advanced features that might be good to know would be how to switch between display types (Brady Bunch layout, featured speaker, etc.), invite someone new or get the link to the meeting, mute other attendees, and so forth.

5

Use Set Team Video Conferencing Rooms

When working on a fairly static team, having a set video conference room for your team that everyone knows about can save time and confusion for ad-hoc meetings.

If you are messaging back and forth and then decide to take the conversation to video, it is nice to be able to say “Let’s jump into the team room to discuss this more”, and everyone knows what that means.

You can also have a personal link you can quickly send someone if you are not part of a regular team.

“Whose video link are we using? Mine? Karen’s? Mia’s? Hello?!? Is anyone here?”

Download our “Ultimate Field Guide to Working Remotely”